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Creating an e-Portfolio in Powerpoint

Successfully creating an e-Portfolio in Powerpoint is a fairly easy task in itself, provided you remain organized and keep track of all your materials.

  1. Before you begin, make a new folder somewhere on your computer. (Maybe on the Desktop? Or in My Documents?) Title this folder something like "portfolio." This is the folder where all of your files for the portfolio will go.


  1. Copy all the files that you will need into the new folder. You may choose to further organize these files into subfolders, which is fine but not necessary.


  1. Open up Powerpoint. We will be using Powerpoint 2010 in this tutorial. You can begin by selecting any layout you wish (you may even choose to use the default, white design.)


  1. Your first slide should include a title and your name.


  1. The second slide should be a "Table of Contents" which will include a list of the various topics in the portfolio. Each item in the list will link to another slide, wherein there are links to the individual files and also a link back to the table of contents slide. Example:
    e-portfolio 1


  1. How to link slides together:
    1. Type the text you want to become the clickable link
    2. Select the text you just typed, right click on the selection and select “Hyperlink” from the context menu.
    3. In the Insert Hyperlink box that will pop up, select “Place in this document” from the list on the left.
    4. Select the slide to which you want to link, click OK and you are done! 


  1. How to link to external documents:
    1. Type the text you want to become the clickable link
    2. Select the text you just typed, right click on the selection and select “Hyperlink” from the context menu.
    3. In the Insert Hyperlink box that will pop up, select “Existing File or Web page” from the list on the left.
    4. Browse for the file you want, and click on it.
    5. IMPORTANT: Make sure only the file name is present in the address box, instead of the entire address. If you created subfolders to organize your content, the names of the subfolders must be present as well. (see example below)
      portfolio2


  1. Compressing Images :
    • Once the picture is inserted in the Presentation, you can either:
      • Double click on the picture and choose Compress Pictures from the menu bar OR
      • Click the menu option Format > Picture Tools and choose the Compress Picturesfrom the menu bar
    • Be sure to check the Delete cropped areas of pictures option  to reduce the overall size of the presentation
    • To compress all pictures in a presentation, Deselect the Apply only to this picture option
    • Choose whether or not you want the quality set for email or presentation style (Document Resolution.)
    • Click OK
    • SAVE - Once you have compressed the pictures make sure to save the presentation right after for the compression to take affect.

If your presentation is full of images, you can try compressing these images to reduce the overall size of the presentation to make the presentation easier to email and upload.

 

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