External organizations wishing to host events at The ÐÓ°ÉÔ°æ must provide the ÐÓ°ÉÔ°æ with a certificate of insurance along with the endorsements. Specific guidelines are listed below.
Insurance Certificate with Endorsement
Licensee agrees to obtain and furnish to the Conference & Event Services Director of The ÐÓ°ÉÔ°æ at least ten (10) days to the event a certificate showing that there is in effect a policy of a MINIMUM of $1,000,000 each occurrence combined single limit bodily injury and broad form property damage, including broad form contractual liability in which the Licensee is the Named Insured and The ÐÓ°ÉÔ°æ is named as additionally insured. Athletic and sports camps must provide a policy in the amount of $3,000,000. The insurance certificate must be accompanied by the additional insured endorsement (Insurance Services Office, Inc. Form Number CG 20 11 01 96 or its equivalent) issued by the insurance company or its duly assigned agent. The parties agree that the specified coverage or limits of insurance in no way limits the liability of the tenant. Coverage shall be for the full period of the Licensee's occupancy of the ÐÓ°ÉÔ°æ's premises. Licensee will not do or permit to be done anything in or upon any portion of the premises or bring or keep anything thereon which will in any way conflict with the conditions of any insurance policy upon The ÐÓ°ÉÔ°æ. The Treasurer/Vice President for Finance or General Counsel of the ÐÓ°ÉÔ°æ may refuse to allow any use of the ÐÓ°ÉÔ°æ facilities during any period when such insurance is not in force.
Indemnification
Licensee is responsible for any and all demands on account of any injury or death, or damage to property occurring in or upon any portion of The ÐÓ°ÉÔ°æ premises licensed to and used by Licensee that are caused by the acts or omissions of Licensee or its respective employees, representatives, servants, agents, sublicenses, invitees, patrons, guests, or contractors. Licensee shall defend, indemnify and hold harmless The ÐÓ°ÉÔ°æ excepting negligent acts of The ÐÓ°ÉÔ°æ, its officers, trustees, employees, agents or students from and against any and all claims, demands, action, causes of action, penalties, judgments and liabilities of every kind and description (including court costs and reasonable attorney's fees) for injury to and death of persons, and damage to and loss of property which are caused by, arise from or grow out of Licensee's use or occupancy of the premises or from any breach by Licensee of any condition of this contact, or from any act of omission, of Licensee or its respective employees, representatives, servants, agents, invitees, patrons, guests, sublicensees, or contractors.
Minors On Campus Policy
The ÐÓ°ÉÔ°æ maintains its facilities in a manner consistent with its mission of higher education. Although a university is primarily an adult environment, children under the age of eighteen (18) enter campus to visit faculty, staff or students. Children may enter the campus as part of a program, to attend an event, or to use a campus resource.
The conditions in this policy are in addition to any requirements that may apply to other visitors to campus. This policy applies to activities and programs taking place on the campus of the ÐÓ°ÉÔ°æ where minors will be present and under the care and control of a ÐÓ°ÉÔ°æ representative, as well as off-campus activities that fall under the authority and direction of the ÐÓ°ÉÔ°æ. This policy applies to both programs in which adults have sustained and regular contact with children and programs where the contact with children is less regular. This policy is not intended to apply to:
- Programs in which enrolled undergraduate students of the ÐÓ°ÉÔ°æ, or of another university participating in the program, are the only minors participating.
- Research programs subject to the review and approval of the Institutional Review Board where minors are the subjects of the research.
- Admissions programs designed to attract high school juniors and seniors to the ÐÓ°ÉÔ°æ, family weekend, and such other programs as may be designated by the appropriate divisional vice president in consultation with the General Counsel.
- Programs where minors are on campus under the supervision of a parent, guardian, or other authorized adult.
For more information on this policy, please visit the .
